- Find an appropriate venue (see also Logistics)
- Create a budget
- Find extra funding
- Print the proposed topics (see Group-Sessions)
- Pack:
- Paper
- Stickies
- Pens (different sizes)
- Moderation cards
- Tape
- Set up the Schedule Board
- Check if everyone arrived or if anyone needs help with arriving
- Prepare the topic finding session (see Group-Sessions)
- Collect outputs via a Research Equals Collection
- Ask people to write session summaries for the event report
- Share slide deck where people can contribute into for final presentations
- Create Feedback Form and add that to the final presentations slide deck
- Add info about next retreat to the final presentations slide deck
- Inform people about check-out
- Remind people about check-out
- Clean up
- Ensure groups contribute to the Research Equals Collection and prepare a final presentation